Port A Beach House Company Terms & Conditions

Terms & Conditions Port A Beach House Company- Vacation Rentals  Any monies received by Port A Beach House Company for occupancy of vacation property indicated the acceptance of the terms of our vacation rental agreement in full. All policies are strictly enforced. It is the responsibility of all guests and members of their party to be familiar with all policies pertaining to rental.

Renter requirements
for legal and accounting purposes, the person placing the reservation must be the same as the credit/debit card holder. Renter must be 25 years of age or older. Copy of valid ID must be shown at check-in. PABHC does not allow rentals for Fraternity, Sorority, Bachelor or Bachelorette Parties. This person is considered to be the guest. All other persons involved with the rental are considered to be the guest's invitees, and all discussion regarding reservation, cancellation, and damage policies will be discussed with the guest, not the guest's invitees. 

Down payment/ payment
A down payment of 25% of your rental total is required to secure booking. Final payment will be required 30 days prior to checking-in to your vacation rental.

Damage policy
As a condition to the rental of all vacation properties, PABHC reserves the right to charge the guest's credit card for any and all uncovered guest/invitee caused losses and damages sustained to the vacation property throughout the duration of their period of occupancy. In the event of any uncovered guest/invitee-caused loss or damage to the vacation property, including, but not limited to, undue cleaning, eviction, service calls, service charges, fines/assessments, repairs or replacements, plus all applicable taxes, {companies.name} is hereby granted the right to charge the guest's credit card. By written or electronic endorsement of this agreement, the guest hereby agrees to pay for all such charges, as defined above and on the proceeding pages. RENTER ACCEPTS RESPONSIBILTY FOR ALL DAMAGES CAUSED BY RENTER AND AGREES TO PAY ATTORNEYS FEES AND COSTS. Renter agrees to accept responsibility for all damage caused by Renter or Renter’s guests to the property. This includes replacement cost for any broken or missing items of property, any costs of repair, and cleaning fees if the property is left in an uncleanly condition. Renter also agrees to pay PABHC’s or Owner’s attorney’s fees and costs incurred to collect damages from Renter.

Upon arrival
If there are concerns or issues with your rental property, please immediately contact our office (leave a message if there is no answer). No refunds or considerations are given unless we are notified of problems during your stay. 

Emergencies/ maintenance
In the event of a problem getting in the vacation rental or if there are problems with condition or functionality of the vacation rental, please immediately contact the PABHC office (leave a voice message if there is no answer!) at 361-749-0027. If it is after office hours we will make every effort to return your call as soon as possible.

Arrival time
Check in is at 4pm. An early arrival may be arranged for a $50 fee, pending other reservations and the housekeeping schedule. Please contact us prior to your arrival to make these arrangements. Unless you have specifically arranged for an early arrival time, please do not arrive at the property before your schedule check in time.

Departure time
Check out is at 11am. Your prompt departure is appreciated so we can prepare the vacation rental for any incoming guests. A late departure may be arranged for a $50 fee, pending other reservations and the housekeeping schedule. If you have not arranged for a late check out, you may be charged a fee for each hour beyond 11 am you are still on property, at a minimum of one hour. If the vacation rental has not been vacated by 11am, a fee equal to the rental rate of one day may be assessed. Renter agrees to leave property in the substantially the same condition as upon check-in, namely, all dishes put away, grill cleaned and put away, furniture in same locations, all lights off, all trash removed and placed in garbage cans, etc. Renter understands that if a cleaning fee is charged or included in the rental, additional charges will be assessed for infractions of this paragraph or failure to follow check-out procedures. Fees for violations of this paragraph are charged at a minimum rate of $25.00 per hour.

Renters who cancel their reservations more than 31 days before arrival will receive a full refund less the $100 cancellation fee. Cancellation requests received 30 days or less prior to their arrival date will result in the loss of the full rental amount. Power/ weather related cancellation: PABHC does not issue refunds due to acts of nature such as: weather, road conditions, snow conditions, power outages or forest fires. We stronger encourage all guests to purchase travel insurance for their protection. HURRICANES: Renter understands that the weather in a coastal environment from May through November can be volatile and subject to the risk of hurricane. No refunds will be given for hurricane-related interruptions within 30 days of the reservation or after the rental period has started; renter will be responsible for the entire rental amount and no refunds will be given. 

Change in number of guests/conduct of guests: guest(s) agrees that more than the number of people stated on the reservation shall not occupy the premises. Unauthorized people at the vacation rental at any time could result in extra charges for each additional guest, in addition to any and all damage, disturbance, and cleaning charges. The rental is not intended for parties, nor gatherings at any time of anyone except those who have paid to occupy the property. Exceptions are made on an individual basis - please contact PABHC for prior approval. If there is excessive noise or music, any illegal activity, or evidence of violation of these policies, you may be asked to vacate the premise without any refund and additional charges may be assessed. Please inform us of any change in the number of guests before your arrival to avoid these charges and so the cabin can be prepared appropriately for your group. No exceptions or refunds are given for changes in the number of guests after your arrival.

Linens & towels
Towels, sheets, pillows and blankets are not meant for outside use. 

Smoking is not permitted in any Port A Beach House Company's properties .  If there is any tobacco smell in the cabin after your departure, you will be charged a cleaning fee of $500.00. Oil lamps and incense are not permitted due to the long-lasting odor. If these policies are violated, there will be a charge for excessive cleaning.

Not all properties allow pets. Pets are permitted at pet- friendly properties ONLY. A non-refundable cleaning fee for pets will be due at the time of booking. Prior to rental, renter must provide PABHC with the number and type of pets that will be on property. Pet owners must pick up their pets waste. Pets found or seen in pet friendly homes without notice to PABHC and payment of pet cleaning fee will result in the fee being assessed from a security deposit or credit card. Pets found or seen in non-pet-friendly homes will result in the renter forfeiting the entire security deposit and may result in eviction

Right of entry
Guest(s) agree that PABHC reserves the right to enter the rental property any time to investigate disturbances, check occupancy, check for damage, to make such repairs, alterations or improvements as we may deem appropriate.  Refusals to grant entrance may result in eviction.

Security & safety risks
Always lock doors and windows when you leave the vacation rental! When you rent the vacation rental, you assume responsibility for it and its contents, as well as your personal property. PABHC does not assume any responsibility for injuries resulting from your failure to use due caution. Children must be supervised at all times. PABHC is not responsible for Renter’s or Renter’s guest’s personal property. 

Additional Questions? Contact Us Today